Automates purchasing and inventory operations. Enter requisitions, generate purchase orders,
receive goods and services, process invoices, and issue from inventory stores.
Allows an unlimited number of receipts and
invoices against a single Purchase Order. Multiple invoices can be
entered for one purchase order. Direct purchases (no encumbrance) by invoice, upon request
by authorized personnel, can also be entered.
Gives you on-line purchase
requisitions. You can enter detailed
purchasing specifications for items, suggest vendors, maintain vendor quotes, accounting
information, and shipping dates required.
Limits a requester’s access to specific
expenditure accounts for use on requisitions and purchase orders. This access can be limited by user,
department, or by account type.
Provides validation of
available budget against the appropriate budget year as each item is entered with option
to validate, on line, at the line item account level or at the category within a
department level. Provides an
on-line approval process.
Transfers requisition data automatically to the
purchasing department, allowing buyers to edit the data, generate regular purchase orders,
blanket purchase orders, confirming orders, and change orders.
Creates
a pre-encumbrance which will be converted to an encumbrance upon issuance of a subsequent
purchase order or deleted if the requisition is canceled.
Provides a one step
process for a processing or receiving a purchase order simultaneously. If this option is
selected the system prompts the operator for the invoice number, invoice date, due date,
and invoice description.
Reverses
encumbrances established by the purchase order upon entry of the vendor invoice.
Allows unlimited account
codes to be used for a purchase order plus unlimited account codes for additions during
the receiving process.
Cross-references vendor/commodities so buyers can
display and print a list of vendors supplying selected commodities.
Allows
recurring contractual payments, such as those for leases, with no additional input after
the initial payment voucher can be processed.
| Purchase Order
Reports |
Purchase Order
Screens |
| Purchase
Order |
Purchase Order Entry |
| Receipts
Journal |
Purchase Requisition Entry |
| Open
Purchase Order Report |
Approve Purchase Requisitions |
| Pre-Encumberance Listing |
Receive Goods |
| Open Encumberance Report |
Receive Vendor Invoice |
| Purchase
Order Receipt |
Vendor Maintenance |
| Vendor Purchase
History |
|
| Item
Purchase History |
Purchase Order
Inquiries |
| GL
Account Purchase History |
Purchase Order History |
| Summary
Purchase History |
Purchase Order Inquiry |
| Vendor
Listing |
Encumberance Inquiry |
| Vendor
Labels |
|
| Vendor
Contact Labels |
|
| Vendor
Quote History |
|
