What’s in this release?
Release 4.2 includes many
changes to General Ledger related to Budget Preparation, Activities
Balances, and Forecasting. A variety of enhancements and patches are
included for other applications.
A new
Payroll and GL User Guide will provided. Release notes will be provided
for other applications.
Your
installer will convert your data so it matches new formats provided in
release 4.2. This is a tedious and length process. Great care has been
taken in the development of our conversion methods in an attempt to minimize
any disruption to you.
If you
have any question regarding the release notes, please call your support
specialist. When calling regarding the release notes, be sure to notify
your support specialist that you have a question regarding the release notes
and there will be no charges for time associated with answering questions
related to this release.
An essential component of
our support strategy is to maintain current source code for all our
customers. You will be down only about a day.
General Ledger Enhancements:
-
New Account Inquiry screen includes options
to drill down on Activities and Budget Transactions.
-
Cash Receipt drill down capability
-
Post Transactions prevent crossing funds
-
Ability to create a Reversing Transaction
for any posted transaction
-
Year End utilities to assign steps, based
on class, and closing accounts, based on closing accounts set up for
funds in Segment Description maintenance, eliminate tedious set up
required before you run update current year.
-
Option to Include Cash Receipt Detail from
Receipt Transaction History when Print the GL Report.
-
Option to change the Period for a
transaction with a source of PO. Change of the period also triggers
update of the PO transactions to the same period.
Budgeting/GASB34 Enhancements:
-
New Budget Preparation capabilities
-
Forecasted balance can be calculated using
various calculation methods based on budget and actual YTD totals.
-
Budget Transactions can be entered and used
to maintain an audit trail of all budget amendments.
-
Activities Transactions used to maintain
Activities balances required on the Statement of Activities as defined
by GASB 34.
Payroll Enhancements:
-
Payroll includes many
leave enhancements. One to accommodate installations that manage leave
on a fiscal year.
-
Fiscal Year Leave Tracking - A new pay
period calendar uses the pay period to calculate the fiscal year leave
period based on a new Leave Period Maintenance screen. A new Pay Period
leave report provides a means of verifying the accuracy of leave
accruals for a pay period prior to check printing or posting.
-
Allocations - A new Allocations system can
now apply to standard time tickets and time tickets added.
-
Post Checks - Option to Auto Transfer
Deductions or Withholdings as Prepaid. This eliminates redundant entry
of wires that are made each pay period for the pay period withholding or
deduction amount.
-
Pay Period Initialization - GL-Year added
to report printed by Pay Period Initialization. This will provide
assistance in looking back as to what GL Year was selected during
initialization.
-
Employee Accrual Report - When you select
to sort by Department, enhanced to Page break by Department
-
Employee Maintenance - New Employment
History screen for customers without HR.
-
Transaction Entry - New menu option, Change
Pay Period Info, provides ability to make changes toggle Year, GL
Period, Check Date, Start Date, and End Date.
Accounts Payable Enhancements:
-
Quick Invoice Entry - The Quick Invoice Entry
screen has been enhanced to combine the Header and the Totals screen into
one screen thus eliminating one screen and update.
-
Invoice History Inquiry - The Check Number
paying an invoice is not maintained for invoices in invoice history. In
addition, the Check Number is not included in the line with detail invoice
history in the GL Activity report.
-
Check Authorization Report - A new optional
summary format of the Check Authorization report is available that
includes segment descriptions.
-
Void Checks - Void Check assigned a PO Number
using the Next PO Parameter. This consumed a PO number and some customers
do not want to assign a PO Number to a void check. Enhanced to assign a
PO Number using the Next Quick PO Number - - and now advances the Next
Quick Invoice Number Parameter.
Cash Receipts Enhancements:
-
Receipt Printing - New Parameter provides
option to Include Remaining Balance.
-
Receipt Printing - Receipt Printing code
added in Batch Maintenance:
-
ACH Bank Drafting - New functions to Add a
new Bank Draft or Delete a Bank Draft. Also, add a new System Utility for
recovery. Source code and User ID was added to the draft file and the
draft history. Source will be blank for records inserted by the Post
utility bills, but will be = M if manually inserted by an operator. When
creating a draft ASCII file, and updating the draft history tag each
history record with the date and time the draft was created. Records in
the draft history are date/time stamped the same as the first record added
to the history file. This allows you to select all records added to an
ASCII file and move them back to the open draft file if necessary
-
Cash Receipts - Post Payments - When
Posting to Ledger history, payments and adjusts were combined together
under the transaction code. Enhanced to post each amount separately by
transaction code to ledger history in order to make it easier to tell if
the transaction was a payment vs. an adjustment without pulling cash
receipt transaction detail.
-
Re-Allocate Unapplied Payments - Ability to
transfer unapplied payments from one tax year to another.
Utility Billing
Enhancements:
-
Utility Bills - New Duplicate Notices codes
and options have been added. A New Option has been added to Include
Cycle Number on Stub.
-
Create Estimated Bill - New option to round
estimated bill readings.
-
Void Posted Bill - New warning message when
entering an account that has already been entered into the same batch or
any another unposted batch:
-
Billing Journal - New option to sort by
Customer Name
-
Class Code Summary Report - A new Class Code
Summary report summarizes the number of accounts billed based on Bill
Code/Class Code combination.
Accounts
Receivable
Enhancements:
-
Account Inquiry - Customer Code - Look Up -
Utility Services - Street Address and Account - To both of the above look
ups owners name and residents name is added to extreme right. Bill
Cycle for account number added in header. Cash Receipt Notes located in
AR>Codes>Customer Maintenance appear in Ledger Inquiry when the Customer
Code is entered or selected. A new report option has been added to
print Customer Comments from Ledger Inquiry using F8.
-
Calculate Penalties - New option to calculate
minimum penalty based on Bill Type balance.
-
Penalty Journal - New columns added: Customer
Name, Account Description (using general routine based on Bill Type). Extra space required to print these columns
comes from printing in landscape format.
-
Credit Balance report - A new Credit Balance
report provides a list of accounts with balances < 0. Option added
to print only accounts number longer billed. (NB)
-
Auto Adjustment Remaining AR Balances - Added
ability to read the AR ledger for a given Bill Type(s) and automatically
create a CR ADJ to write-off the remaining AR balances.
Report Selection Screens
have changed
Previous to release 4.2, previously saved
report selections were defaulted and you had to press F8 to reset the range
selection to select all. Most Report Selection screens have been changed to
automatically reset when they are displayed. This reset function means you
do not have to enter F8 to include the complete range. Press F9 to recall
the previously saved report parameters for your login (i.e. operator code).
